, Kuwait
Job Family Group:
Business Administration
Worker Type:
Regular
Posting Start Date:
November 15, 2026
Business Unit:
Upstream
Experience Level:
Experienced Professionals
Job Description:
Key responsibilities – high level:
•Administrative / logistics support to ETSA GM / ETSA Planning Lead
•Provide support in various business administrative and logistics related tasks.
•Shell staff Onboarding support
•Maintain correspondence register and memo’s between KOC and Shell (including filing)
•Welcome guests, arrange logistics, refreshments for workshops, meetings etc.
•Provide support on ‘special projects’ as required and in consultation with GM / Team Leads.
•Support hotels or venue bookings of meetings / workshops / conferences (incl. external) & provide associated coordination tasks including catering (if required).
•Process NKJG Tax return invoices
•Arranging Gate passes for Shell staff and visitors to Ahmadi and North Field
•Coordinate with ETSA staff, Shell logistics coordinator, KOC secretaries and Security officials to ensure timely arrangement of all passes for staff and visitors.
•Ensure timely renewal of all passes for staff.
•Maintain security pass register and timely processing of passes to avoid impacting the business.
•Provide office support services to overall ETSA team
•Ensure availability of sufficient consumables for the office including daily fruit. Order as required.
•Provide printing / binding support for key documentation prepared under the ETSA
•Support the purchase of office furniture and accessories
•Office relocation assistance
•Coordinate office maintenance related items with KOC office focal points
•Keep printing / coffee and storage room in an organized and safe state
•Provide support in copying / scanning documents, as required
•Execute office allocation for visitors
•Coordinate the provision of IT hardware (beamers, etc.) and video conferencing with IT support team.
•
Execute HSE tasks
•Provide safety briefings for all new visitors to the KOC offices
•Take on role as first aider (voluntary)
General
•Kuwaiti national.
•Manage priorities and expectations with stakeholders at different levels within Shell and KOC
•Help remove administrative blockers by building relationships and finding creative solutions.
•Prepare and Maintain overall yearly roadmap of important events / workshops / critical tasks.
•Form a close team with the two Technical Admin colleagues and Admin colleagues in main office – support and provide cover for each other as/when required.
•Closely liaise with KOC colleagues – in support of each other’s tasks.
•Contribute to a positive image for Shell and a positive ‘Can do’ attitude.
•Ability to learn new processes and find ways to automate repetitive tasks, eliminating waste.
-
DISCLAIMER:
Please note: We occasionally amend or withdraw Shell jobs and reserve the right to do so at any time, including prior to the advertised closing date. Before applying, you are advised to read our data protection policy. This policy describes the processing that may be associated with your personal data and informs you that your personal data may be transferred to Shell/Shell Group companies around the world. The Shell Group and its approved recruitment consultants will never ask you for a fee to process or consider your application for a career with Shell. Anyone who demands such a fee is not an authorised Shell representative and you are strongly advised to refuse any such demand. Shell is an Equal Opportunity Employer.