Pro Bono Assistant Cooley is seeking a Pro Bono Assistant to join its Pro Bono Team.
About Cooley: Cooley is a global law firm with an expansive practice and more than 3,000 employees and partners worldwide. We value and celebrate diverse perspectives and strive to create a workplace where every individual can thrive. At the core of Cooley's success is the exceptional talent and unwavering spirit of our people. We embrace individuality while fostering a 'one-firm' culture where collaboration and creativity thrive. Our people are the foundation of our success and the driving force behind everything we do.
Hybrid Schedule Philosophy: As part of the Cooley culture, we recognize and appreciate the value of being together, in person, to build comradery with others in the office and to be a contributing member of the Cooley office. However, we also appreciate the benefits and flexibility that come from remote working. As such, the default assumption for employees and partners is a hybrid schedule; some in-office presence and some work from home days absent certain essential in-office roles that require five (5) days/week in-office.
Position summary: The Pro Bono Assistant will provide administrative support to the Pro Bono Partner and Pro Bono Counsel. Specific duties and responsibilities include, but are not limited to, the following:
Position responsibilities:
•Handle all incoming telephone calls and placement of outgoing calls in a professional manner
•Maintain Pro Bono Partner’s and Pro Bono Counsels’ calendars, as needed
•Assist in booking various meetings and events and coordinate with others trying to schedule time on Pro-Bono Partner’s and Pro Bono Counsels’ calendars
•Schedule conference rooms and catering for various meetings
•Print and organize monthly budget reports, financial statements and cost recovery reports, as needed
•Code department invoices and send to accounting for processing
•Assist in preparation and ongoing editing of various PowerPoint presentations, Excel files, and Word documents for Pro Bono team
•Responsible for booking and managing all travel for Pro Bono Partner (air, car service, hotel, taxi), and all Pro Bono Counsel, as necessary. Book visiting offices for Pro Bono Partner and Pro Bono Counsel
•Process expense reimbursement requests for Pro Bono team
•Reconcile firm credit card statements each month and submit to accounting
•Open and organize all mail addressed to Pro Bono team
•Assist with various data entry tasks as needed, including data entry in pro bono client and volunteer databases
•Assist with submission of new business forms and conflict checks
•Assist with running and preparing various statistical reports from pro bono client and volunteer databases
•Maintain good client, third party, and internal relationships
•Create and maintain files, including chronological files and indexes not stored in Information Governance Department
•Keep all files up-to-date and organized. Ensure materials are forwarded to the Information Governance Department, as necessary
•Collaborate with pro bono coordinator and specialists on various projects and tasks as assigned by pro bono partner and pro bono counsel
•In collaboration with the pro bono coordinator and pro bono specialists, maintain pro bono client and volunteer databases
•Facilitate pro bono client queries, screening, and processing
•Prepare new business forms, conflict sheets and engagement letters, and advise other admin staff re: same
•Serve as point of contact to secretaries and other admin staff on pro bono procedures/questions
•Assist with pro bono practice department budget monitoring and annual budget planning process
•Coordinate pro bono trainings in conjunction with partner legal services providers
•Assist with pro bono event planning and logistics
•All other duties as assigned or required
Skills and experience:
Required :
•After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
•Available to work overtime, as required
•Previous office experience
Preferred :
•Bachelor’s degree
•Law firm experience
•Spanish language skills a plus
Competencies:
•Ability to handle multiple tasks quickly and efficiently
•Excellent communication skills, both written and verbal
•Ability to interact with confidence with all levels of employees and partners
•Must demonstrate initiative, diplomacy and tact
•Professional demeanor
•Ability to handle complex and fast-paced environment
•Ability to maintain confidentiality of all records, files, documents and department information
Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices.
EOE.
The expected hourly pay range for this position with a work schedule of 40 hours per week is $27.50 - $38.50 ($57,200 - $80,080 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.
We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off (“PTO”) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.