Office Assistant

Key Responsibilities:

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Serve as the first point of contact by greeting visitors and answering incoming phone calls.

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Manage calendars, schedule appointments, coordinate meetings, and reserve conference rooms.

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Sort and distribute incoming mail, packages, and correspondence.

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Perform accurate data entry and maintain both electronic and physical filing systems.

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Prepare, proofread, copy, and distribute routine documents and communications.

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Order and maintain office and breakroom supplies.

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Assist with basic bookkeeping tasks, expense reports, and invoicing.

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Keep reception and common areas organized and professional.

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Provide administrative support for special projects as assigned.

Qualifications:

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High school diploma or equivalent.

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1–3 years of administrative or office support experience.

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Strong verbal and written communication skills.

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Proficiency with Microsoft Office (Word, Excel, Outlook) or Google Workspace.

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Excellent organizational and time management skills with strong attention to detail.

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Ability to prioritize multiple tasks and work independently.

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Spanish bilingual skills are a plus, but not required.