Executive Assistant

Singapore - Collyer Quay
Full-time
Posted Nov 15, 2026

Skills

Logistics
Mandarin
Microsoft Office

Job description

As an Executive Assistant reporting to the Vice Chairman for International Listings, you'll play a critical role in enabling two senior leaders to operate at their best - bringing organization, discretion, and sound judgment to a fast-paced, global business environment.

You'll thrive in this position if you're proactive, highly organized, and skilled at navigating complexity with professionalism and calm. A global mindset and a genuine commitment to getting things right are essential here.

Key Responsibilities

•Provide proactive administrative support to two senior executives, including complex calendar management, meeting prioritization, travel coordination, and expense processing.

•Manage dynamic schedules across multiple time zones, anticipate conflicts, resolve competing priorities, and ensure executives are well-prepared for every commitment.

•Coordinate internal and external meetings end-to-end - including agenda planning, logistics, materials preparation, and follow-up - communicating effectively with senior stakeholders and business partners.

•Handle confidential information with the highest level of discretion, professionalism, and judgment, maintaining trust across all levels of the organization.

•Partner with executive assistants and business support colleagues to ensure seamless coverage, continuity, and a well-run office environment.

Required Qualifications

•Bachelor's degree or equivalent experience.

•At least 2 years of experience providing administrative or executive support to senior leaders, ideally within a global or matrixed organization.

•Outstanding organizational skills with the ability to manage multiple priorities with urgency, accuracy, and sound judgment.

•Strong written and verbal communication skills, with confidence interacting across all levels of an organization.

•High degree of discretion, emotional intelligence, and professionalism, with the ability to operate independently and build trust.

Preferred Qualifications

•Proficiency with Microsoft Outlook and the Microsoft Office suite, including complex diary management and polished document preparation.

•Comfort working across time zones with colleagues in multiple geographies.

•Conversational Mandarin is an advantage.

This position is based in Singapore and offers a hybrid work arrangement, with an expectation of at least four days per week in the office, subject to change.

Benefits & Rewards

We offer a competitive, well-rounded rewards package designed to support the financial, physical, and emotional well-being of our employees and their families (where applicable).

We utilize a structured job architecture and career framework to ensure growth opportunities are transparent, fair, and accessible to all employees.

For more information, visit Nasdaq Benefits & Rewards Career Page .

Come as You Are

Nasdaq is an equal opportunity employer. We welcome applications from candidates of all backgrounds and identities.

We are committed to fostering an inclusive workplace where diverse perspectives, experiences, and identities are valued and celebrated.

We ensure that individuals with disabilities are provided with reasonable accommodation throughout the hiring process.