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Airbus

Executive Assistant

  • Hong Kong Area
  • Full-time
  • Listed
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Skills

  • Compliance
  • Google Workspace
  • Leadership
  • Logistics
  • Mandarin
  • Operations
  • Project Management
  • Recruiting
  • Teamwork

Job description

Job Description:

CONTEXT OF THE POSITION…

The job holder supports the Managing Director on all requested tasks, manages the secretary assistant to secure the agenda & travel arrangements, and independently follows various governance tasks e.g. related to internal control. Additionally supports various critical transversal projects on behalf of the Managing Director.

ACCOUNTABILITY

Core Responsibilities & Accountabilities

1. Executive Preparation & Strategic Governance

•HQ & Executive Reporting: Coordinates content and briefings preparation for critical headquarters-level reviews (e.g., Regional Business Reviews, CEO Reviews) and external executive engagements.
•Governance Support: Coordinate Board of Directors (BoD) meeting preparation and CEO review meetings; collaborate with the CFO on Internal Control Self-Assessment (ICSA) and governance activities.
•Executive Committee Management: Independently interface with Executive Committee (ExCom) offices to prepare status reports and track action items.
•Executive Meetings: Manage weekly executive management (XMT), record key deliverables, and maintain accountability logs for headquarters and leadership teams.
•Executive Representation: Accompany the Managing Director/CEO to key external events, customer meetings, and industry exhibitions.

2. Cross-Departmental & Transversal Project Management

•Project Focal Point: Act as the lead coordinator for cross-functional initiatives involving department heads and European regional/HQ counterparts.
•Company Initiatives: Drive key assignments on behalf of the GM/MD, including regional sustainability initiatives and special ad-hoc projects.
•Event Oversight: Lead or support the organization of major strategic events, airshows, and leadership workshops.
•Strategic Alignment: Participate in bi-annual strategy workshops to select and prioritize annual key deliverables.

3. Administrative Leadership & Team Facilitation

•Supervision: Manage the Secretary Assistant to delegate calendar management, agenda planning, and complex travel logistics.
•Team Facilitation: Serve as a bridge within the China leadership team to promote collaboration, positive working dynamics, and smooth operational flow.

Key Requirements & Qualification Profile

-Education

Bachelor’s degree in Business Administration, Management, Economics, or Leadership

-Languages

•English: Full professional proficiency (written & verbal)
•Mandarin: Strong advantage (given the China/AH scope)

--Technical & Tools

Proficiency in G-Suite (Google Workspace: Docs, Sheets, Slides, Drive)

Executive Presence

Ability to communicate articulately and confidentially across all hierarchy levels up to Group Executive Level

-Key Soft Skills

Proactive, resourceful, analytical, meticulous, flexible, high level of integrity and confidentiality

Ideal Candidate Profile Summary

•Thrives at the intersection of business strategy, governance, and daily executive support.
•Ideally has prior experience operating within complex, multinational environments (specifically bridging European headquarters and China operations).
•Can comfortably shift between detail-oriented administration (governance reports, meeting minutes) and strategic representation (interfacing with Company executives and external partners

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

Company:

Airbus Helicopters China HK Limited

Employment Type:

Permanent -------

Experience Level:

Entry Level

Job Family:

Support to Management

By submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus.

Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.

Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to  emsom airbus.com .

At Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.