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Job Description
About the Role
Coordinator will be assisting in all aspects of projects from conception, to implementation by working cross-functionally, reporting to the Sales Lead Hungary.
In this role, you will help ensure the smooth delivery of business activities across Hungary by providing operational, administrative, and event coordination support to the local organization. You will play a key role in managing events, documentation, financial processes, and office operations while partnering with internal stakeholders, external vendors, and the accounting team in SSC Poland.
Your work will contribute to the successful execution of business initiatives through effective coordination, budget tracking, compliance support, and administration of activities within systems such as Veeva and ARIBA. You will be part of a collaborative environment where attention to detail, strong organization, and a proactive approach help maintain efficient operations and support business objectives across the Hungary market.
How You Will Contribute
•Coordinate meetings, events, and business activities by organizing internal and external meetings, managing logistics, and supporting projects to ensure timely delivery of key business priorities.
•Manage end-to-end event administration in Veeva by coordinating quotations, agreements, approvals, documentation, invoicing, archiving, transparency requirements, and event closure activities.
•Process and track invoices by collecting supporting documentation, coding expenses, monitoring payment status, and partnering with accounting teams to ensure accurate and timely processing.
•Support financial and procurement activities by working with ARIBA , managing purchase orders, maintaining vendor documentation, and coordinating with the external accounting team in SSC Poland .
•Monitor budgets and event spend by tracking promotional and medical expenses, maintaining budget records, processing accruals, and supporting financial reporting activities.
•Administer donation programs and compliance-related documentation by preparing agreements, coordinating approvals and signatures, maintaining records in Veeva , and supporting transparency disclosure requirements.
•Oversee office operations by coordinating office supplies, facility-related activities, travel arrangements, accommodation bookings, inventory management, and daily administrative support for the Hungary organization.
•Build strong stakeholder relationships and drive continuous improvement by collaborating with internal teams and external partners, identifying operational issues, and proposing effective solutions through appropriate channels.
•Leverage AI and digital tools to support event management, document processing, reporting, budget tracking, and project coordination while continuously identifying opportunities to improve efficiency and automation.
Qualifications
•Experience in event coordination, business operations, project coordination, office management, or a similar support function.
•Experience managing administrative processes related to meetings, events, documentation, contracts, invoices, and stakeholder coordination.
•Experience supporting budget tracking, invoice processing, procurement activities, or financial administration.
•Proficiency in Microsoft Office , plus nice to have - business systems such as Veeva, ARIBA, CRM, procurement, or workflow management platforms
•Strong organizational skills with the ability to manage multiple priorities, coordinate activities, and deliver work within established deadlines.
•Strong attention to detail and commitment to maintaining accurate records, documentation, and compliance-related processes.
•Excellent communication and stakeholder management skills, with the ability to build effective working relationships across teams and external partners.
Locations
Budapest, Hungary
Base Salary Range:
Ft8,769,000.00 - Ft12,057,100.00
The estimated salary range reflects an anticipated range for this position. The actual base salary offered may depend on a variety of factors, including the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.
For information about our benefits, please click here .
Worker Type
Employee
Worker Sub-Type
Regular
Time Type
Full time