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Amgen

Administrative Coordinator, Respiratory

  • US - California - Thousand Oaks
  • Full-time
  • Posted
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Skills

  • Logistics
  • Communication
  • Leadership
  • Microsoft Excel
  • Microsoft Office
  • Sales

Job description

Career Category

Administrative

Job Description

Join Amgen’s Mission of Serving Patients

At Amgen, if you feel like you’re part of something bigger, it’s because you are. Our shared mission—to serve patients living with serious illnesses—drives all that we do.

Since 1980, we’ve helped pioneer the world of biotech in our fight against the world’s toughest diseases. Amgen is advancing a broad and deep pipeline and portfolio of medicines to treat heart disease, obesity and obesity-related conditions, rare diseases, inflammatory conditions and cancer.  As a member of the Amgen team, you’ll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives.

Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you’ll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.

Administrative Coordinator Respiratory Business Unit

What you will do

Let’s do this! Let’s change the world. In this vital role, the Administrative Coordinator (AC) will provide high-quality administrative and operational support to the Associate Vice President/General Manager (AVP/GM) and broader Respiratory Business Unit (RBU) leadership team.

Work assignments are complex in nature and require discretion, sound judgment, organization, initiative, and the ability to manage multiple priorities in a continually changing environment. The Administrative Coordinator will help ensure that the AVP/GM, RBU Leadership Team (LT), and team members are effectively supported, connected, and able to focus on delivering business priorities.

Specific responsibilities include managing the AVP/GM’s calendar and domestic and international travel arrangements against dynamic business requirements; coordinating and prioritizing meeting requests, communications, and materials; and preparing pre-reads and briefing documents in advance of key meetings and appointments. The role will review and route incoming correspondence as appropriate, help ensure timely follow-up on priorities, and direct requests to RBU leaders and team members when appropriate.

The AC will also provide administrative support across the broader RBU team, including assisting designated team members with calendar coordination, meeting logistics, travel arrangements, and expense-report processing. This requires a strong understanding of the RBU organizational structure, business priorities, and the respective responsibilities of leaders and team members.

Key aspects of the role include planning and coordinating logistics for a variety of business meetings and events, including RBU LT meetings, business reviews, planning meetings, town halls, team meetings, off-sites, and team-building activities.

Responsibilities include preparing agendas and meeting materials, coordinating presenters and attendees, maintaining business documents, tracking action items, and supporting timely follow-through.

The Administrative Coordinator will help strengthen connection, engagement, and effective ways of working across RBU. The AC will support onboarding for new team members by coordinating welcome plans, access to key resources, and introductions, helping new colleagues integrate smoothly into the business unit. The AC will also support internal communications, recognition activities, and other initiatives that strengthen team culture and engagement.

Additional support activities include preparing and processing presentations, reports, correspondence, and other business documents; maintaining team distribution lists and shared resources; processing required financial documents; and supporting planning and coordination for organizational activities. The AC will build strong working relationships with colleagues across RBU and key partners.

What we expect of you

Join Amgen’s Mission of Serving Patients

At Amgen, if you feel like you’re part of something bigger, it’s because you are. Our shared mission—to serve patients living with serious illnesses—drives all that we do.

Since 1980, we’ve helped pioneer the world of biotech in our fight against the world’s toughest diseases. With our focus on four therapeutic areas –Oncology, Inflammation, General Medicine, and Rare Disease– we reach millions of patients each year. Amgen is advancing a broad and deep pipeline of medicines to treat cancer, heart disease, inflammatory conditions, rare diseases, and obesity and obesity-related conditions. As a member of the Amgen team, you’ll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives.

Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you’ll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.

Administrative Coordinator Respiratory Business Unit

What you will do

Let’s do this! Let’s change the world. In this vital role, the Administrative Coordinator (AC) will provide high-quality administrative and operational support to the Associate Vice President/General Manager (AVP/GM) and broader Respiratory Business Unit (RBU) leadership team.

Work assignments are complex in nature and require discretion, sound judgment, organization, initiative, and the ability to manage multiple priorities in a continually changing environment. The Administrative Coordinator will help ensure that the AVP/GM, RBU Leadership Team (LT), and team members are effectively supported, connected, and able to focus on delivering business priorities.

Specific responsibilities include managing the AVP/GM’s calendar and domestic and international travel arrangements against dynamic business requirements; coordinating and prioritizing meeting requests, communications, and materials; and preparing pre-reads and briefing documents in advance of key meetings and appointments. The role will review and route incoming correspondence as appropriate, help ensure timely follow-up on priorities, and direct requests to RBU leaders and team members when appropriate.

The AC will also provide administrative support across the broader RBU team, including assisting designated team members with calendar coordination, meeting logistics, travel arrangements, and expense-report processing. This requires a strong understanding of the RBU organizational structure, business priorities, and the respective responsibilities of leaders and team members.

Key aspects of the role include planning and coordinating logistics for a variety of business meetings and events, including RBU LT meetings, business reviews, planning meetings, town halls, team meetings, off-sites, and team-building activities. Responsibilities include preparing agendas and meeting materials, coordinating presenters and attendees, maintaining business documents, tracking action items, and supporting timely follow-through.

The Administrative Coordinator will help strengthen connection, engagement, and effective ways of working across RBU. The AC will support onboarding for new team members by coordinating welcome plans, access to key resources, and introductions, helping new colleagues integrate smoothly into the business unit. The AC will also support internal communications, recognition activities, and other initiatives that strengthen team culture and engagement.

Additional support activities include preparing and processing presentations, reports, correspondence, and other business documents; maintaining team distribution lists and shared resources; processing required financial documents; and supporting planning and coordination for organizational activities. The AC will build strong working relationships with colleagues across RBU and key partners.

What we expect of you

We are all different, yet we all use our unique contributions to serve patients. The administrative professional we seek is proactive, organized, collaborative, and detail-oriented, with these qualifications:

Basic Qualifications

•Associate’s degree and 2 years of administrative support experience
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•2 years in a technical school setting with hands-on experience
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•High school diploma / GED and 4 years of administrative support experience

Preferred Qualifications

•Significant administrative support experience, including experience supporting a senior leader, leadership team, or broader commercial organization.
•Familiarity with Amgen systems and processes
•Experience managing complex calendars, domestic and international travel, meetings, events, and expense reports.
•Demonstrated ability to support multiple leaders and team members while managing competing priorities and deadlines.
•Experience coordinating onboarding activities, team events, communications, or engagement initiatives.
•Strong organizational and prioritization skills, with the ability to anticipate needs and resolve routine issues with limited oversight.
•Demonstrated discretion and sound judgment when handling confidential information and sensitive business matters.
•Strong written and verbal communication skills and a professional, service-oriented approach.
•Proficiency in Microsoft Office tools, including Outlook, Word, PowerPoint, and Excel.
•Ability to prepare clear, accurate presentations, documents, and meeting materials.
•Strong interpersonal skills and the ability to build effective relationships across a matrixed organization.

What you can expect of us

As we work to develop treatments that take care of others, we also work to care for your professional and personal growth and well-being. From our competitive benefits to our collaborative culture, we’ll support your journey every step of the way.

The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications.

In addition to the base salary, Amgen offers a Total Rewards Plan, based on eligibility, comprising of health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities that may include:

•A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts
•A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan
•Stock-based long-term incentives
•Award-winning time-off plans
•Flexible work models where possible. Refer to the Work Location Type in the job posting to see if this applies.

Apply now and make a lasting impact with the Amgen team.

careers.amgen.com

In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

Application deadline

External/Internal postings:

Amgen does not have an application deadline for this position; we will continue accepting applications until we receive a sufficient number or select a candidate for the position.

Internal only posting (or Pre-ID candidate):

Amgen anticipates accepting applications until 1 week after the posting; however, we may continue accepting applications beyond this date if we do not receive a sufficient number of candidates.

Sponsorship

Sponsorship for this role is not guaranteed.

As an organization dedicated to improving the quality of life for people around the world, Amgen foste